Utilizing Meeting Patterns and Standard Schedules

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Setup
25Live Fields vs SIS Data
Key LYNX Settings
Setting Up Translation Tables
Mapping Event Names, Categories, and Attributes
Best Practices for Optimizer Partitions and Preferences
Utilizing Meeting Patterns and Standard Schedules
At the Start of Each Term
Roll courses/exams over from previous term
Initialize reference data in LYNX
Using and Understanding Extract Sets
Tips for Import Extract Sets
Tips for Export Extract Sets
Create date exceptions
Test extract sets and import data into 25Live
Review errors and conflicts
Placing Classes Using Optimizer
Finalize bindings between sections
Review Best Practices for Optimizer Runs
Run the Optimizer to find placements
Tweak settings to improve your Optimizer results
Ongoing Throughout Term
Updates Throughout the Term
Ongoing Maintenance for LYNX
Finishing a Term
Final Exams
Tips For Final Exams in LYNX


Meeting patterns are pre-defined blocks of time that indicate classes are expected to meet. Standard schedules are groups (or lists) of meeting patterns. When these time slots are standardized, you can more efficiently swap sections in and out of rooms.

Series25 provides several ways for you to interact with standard meeting patterns. This page explains all the places you can configure them. Set them up now, at the beginning of your academic cycle implementation, and you'll reap the rewards later on.


Setting up Meeting Patterns and Standard Schedules

To use the Location Availability by Meeting Pattern (LAMP) reports OR the X25 Analytics Standard Schedules report, you will need to configure your standard meeting patterns in X25's standard schedules area—even if you don't have a full license for X25 Analytics. To do this, please see Defining Standard Schedules.

View Your Standard Schedules in 25Live System Settings

To view your list of standard schedules within 25Live, please see Viewing, Adding, and Editing 25Live Standard Schedules.

View Your Standard Schedules Report

The Standard Schedules - Excel report in 25Live Reports displays a list of distinct meeting patterns and the standard schedules they appear in. You might use this report to see if your 25Live meeting patterns are up-to-date. 

Image: Standard Schedules - Excel report example.

Location Availability by Meeting Pattern Report

The Location Availability by Meeting Pattern (LAMP) report is very useful to run when you are spot-checking places where a single class could be placed. Given a set of locations and a span of time, it tells you which locations have no conflicts and are thus safe to assign. Before you are able to use this report, you will need to define your standard schedules X25 Analytics.

Image: Location Availability by Meeting Pattern report.

X25 Analytics Standard Schedules

Even if you don't have a full license for X25 Analytics, you can use the free version to see basic metrics and reports. One of these is the Schedule Distribution Report which gives you a color-coded summary of your classes, broken down by which ones conform to a standard schedule and which do not.

Schedule Distribution Report in X25 Analytics

It's easiest to perform this process using a term that's already been imported into 25Live, because you can create a list by picking and choosing from the meeting patterns already present. If you want to wait to set this up later, you can revisit this step after you've completed your first successful import from LYNX. However, if you want to get a head start then you can enter the meeting patterns manually.

25Live Dashboard Availability Search

The LAMP report is good for seeing availability for a large number of locations at once, but it's only as current as the last time it was printed. You also have the option of searching for available locations directly in 25Live. The meeting patterns in this search are configured separately.

Use the "I know WHEN" link in the Find Available Locations widgetThis option is found on the 25Live dashboard under the "I know WHEN" search box. See Academic Availability Checking Using Find Available Locations for instructions on how to use this search and how to add standard meeting patterns as templates.

Note

You must have the Academic 1.1 permission enabled (Manage Meeting Patterns) in Series25 Group Administration to perform this configuration.