You can save searches in 25Live for later use. By default, your saved searches are available only to you, but you can also share searches with other 25Live users.
Reminder: You Must be Signed In
You must be a signed-in user to save a search. In addition, what you can see and do in this application depends on the security permissions associated with your 25Live user account. If you can't access something you think you should be able to, contact your 25Live Administrator.
Saving a New Search
After completing a search and looking at your search results, you have the option to save a search.
Tip: Using Wildcard Characters
A wildcard (asterisk *) character can be used when searching for some fields, such as an event name, to return even more results. For example, searching for "men" will return event names such as "Men's Basketball," but searching for "*men" will also return "Women's Basketball."
Image: A wildcard character can be used in search results to widen the number of results returned, but must be used care.
You can add the character in multiple ways around or within keywords or partial words:
- Before - *term
- After - term*
- Surrounding - *term*
- In between parts of terms - first_term*second_term
Be careful when using wildcard characters, because you could return many more results than are useful for you to go through.
1. Use the Save As Link
To save your search, use the Save As link near the search button.
Image: The Save As button will be at the bottom of the search options area when performing Quick or Advanced searches.
2. Name the Search
Image: The Save Search dialog box also gives you the option to mark this search as a favorite (starred) search.
Type in the name of your search, choose whether you want to add to starred (favorite) searches for easy access later, then use the Save button.
Tip: Saving Searches for Reports
If you're creating a search to use for generating reports, be sure to make it a starred search. Only your favorited/starred searches appear as options when running reports in addition to public searches created by an administrator.
Note: Updating the Security for Search Results
Once a search is saved, you can navigate directly to Group Administration to update the security for your search results by using the View and Edit Security link below the search bar.
Image: The View and Edit Security button will take you directly to the Group Administration Object Security page for your search.
Copying a Saved Search
Navigate to the Search section by using the Go to Search link in the top navigation bar on every page of 25Live. There is also a Search link in the More menu in the top navigation.
1. Run the Saved Search
After selecting the area you want to search in (Events, Locations, etc.), use the adjacent drop-down menu to reveal choices for Pre-Defined Groups of searches, Your Starred Searches, and a list of All of Your Searches. Select one and use the Search button to run the search.
2. Save the Search
Use the Save As link to save a copy.
Editing a Saved Search
Navigate to the Search section by using the Go to Search link in the top navigation bar on every page of 25Live. There is also a Search link in the More menu in the top navigation.
1. Run the Saved Search
After selecting the area you want to search in (Events, Locations, etc.), use the adjacent drop-down menu to reveal choices for Pre-Defined Groups of searches, Your Starred Searches, and a list of All of Your Searches. Select one and use the Search button to run the search.
Security Note
You can only edit saved searches you created or have ownership/permissions to edit. Contact your 25Live Administrator if you cannot edit something you think you should have access to.
2. Switch the Search Type Toggle
Animation: Toggle the search type to edit a saved search.
Switch the search type toggle to Quick Search to view the SeriesQL (the internal search language of 25Live) syntax for your saved search or to Advanced to view the building blocks for your search. Make any necessary changes.
3. Save the Edited Search
Use the Save link adjacent to the Search button to save a new version, or use the Save As link to make a copy with your new edits.
Renaming a Saved Search
Edit a saved search as described above, and type in a new name in the Save or Rename Search box.
Deleting a Saved Search
Navigate to the Search section by using the Go to Search link in the top navigation bar on every page of 25Live. There is also a Search link in the More menu in the top navigation.
1. Run the Saved Search
After selecting the area you want to search in (Events, Locations, etc.), use the adjacent drop-down menu to reveal choices for Pre-Defined Groups of searches, Your Starred Searches, and a list of All of Your Searches. Select one and use the Search button to run the search.
Image: Options in the Search Actions drop-down menu.
2. Delete the Search
Use the Search Actions drop-down menu to reveal the options. Select Delete then confirm in the Deletion Confirmation box that is displayed.
Image: Confirm the deletion in the dialog box.
Warning: Deleting a Search is Forever
If you delete a saved search, you cannot recover that search, so be very sure before confirming.
Creating Public Searches
To make saved searches public, an administrator must create a user in 25Live (or in the Series25 Group Administration tool) whose searches are automatically made available to all 25Live users. An administrator can then use the System Settings User Defaults to designate that contact as the Public Search Username. Any searches created in 25Live by this user are automatically made “public” when they’re saved and shared so they’re available to all 25Live users.