This guide shows a full list of the Yes/No security options in the Series25 Group Administration tool. Each Security permission is sorted into one of four tabs: Basic Options, Administrative Options, Academic Options, and Tools Access.
Image: Security permissions are sorted into four tabs: Basic, Administrative, Academic, and Tools Access.
Basic Options
# | Groups Option | Former Admin Utility Security Right | Additional Information |
|---|---|---|---|
| 1.0 | Create Events | Events > Event Wizard Events > Events | If set to "Yes," users in the group will be able to create events using Express Scheduling in 25Live, but only for locations where they have appropriate permissions. This setting is required for further permissions involving event creation or editing. If you want users to be able to create events using the Event Form but not Express Scheduling, remove their permission to assign locations as described in the link above. |
| 2.0 | Create and Edit Events Through the Configurable Event Forms | Events > Event Wizard Events > Events | To restrict a group's ability to assign certain locations or resources to events, use object security and/or Event Form configuration. To prevent a Group from creating and editing Event Drafts, see Security Group Preferences Configuration. |
| 2.1 | Manage Event Relationships and Binding | Events > Related and Bound Events | |
| 2.2 | Inline Editing on Event Details | Events > Edit Inline | This also grants the ability to edit events in bulk. |
| 2.3 | Share Locations with other Events | Events > Share Locations | |
| 2.4 | Delete Events | Events > Delete Events | |
| 2.5 | Change Event State | Events > Change Event State | To specify the Event States a group can change, see Security Group Preferences Configuration. |
| 2.6 | Uncancel Events | None | Allows users without 2.5 to use the Event State field to uncancel |
| 2.7 | Override Location Blackouts | Locks and Overrides > Override Location Blackouts | |
| 2.8 | Override "Blocked by" Relationships | Locks and Overrides > Override Blocked by Relationship | |
| 2.9 | Override Location Open/Close Hours | Locks and Overrides > Override Location Open Hours | |
| 3.0 | Register For Event | N/A | |
| 4.0 | View Pricing on Events | Pricing and Invoicing > Rate and Tax Schedules Pricing and Invoicing > Event Details Pricing | |
| 4.1 | Edit Pricing on Events | Pricing and Invoicing > Rate and Tax Schedules Pricing and Invoicing > Event Details Pricing | |
| 5.0 | View Description, Comments, and Confirmation Text | Events > Description and Confirmation Notes | To restrict a group's ability to edit Description and Occurrence Comments, use Event Form configuration. |
| 6.0 | View Event Internal Notes | Events > Internal Notes | To restrict a group's ability to edit Internal Notes, use Event Form configuration. |
| 7.0 | View Contacts | Contacts > Contact Access | This allows a user to view contact information in event details, reports, and other areas. |
| 7.1 | Edit Own Personal Contact Information | Contacts > Contact Access | This allows a user to edit only their own contact information. Look in the Administrative permissions tab for the ability to edit others' contact records. |
| 8.0 | View Tasks List | Tasks, Reports, and Email > Tasks Lists Tasks, Reports, and Email > View Others' Tasks | |
| 8.1 | Cancel Task Requests | Tasks, Reports, and Email > Cancel Task Requests | |
| 8.2 | Create To Do's | Tasks, Reports, and Email > To Do Tasks | |
| 9.0 | View Organization Accounting Codes | Pricing and Invoicing > Organization Accounting Code | |
| 10.0 | View Organization Comments | Organizations > Comments | |
| 11.0 | View Organization Ratings | Organizations > Organization Rating | |
| 12.0 | Send Emails | Tasks, Reports, and Email > Send Emails | |
| 12.1 | View and Use Email Templates | N/A | |
| 13.0 | View All Event Master Definitions (Not Just Abridged List) | Searches and Master Definitions > Event | If set to "No," users in the group can only see the abridged list in 25Live System Settings Master Definitions. |
| 14.0 | Basic Location Searching | N/A | |
| 14.1 | Advanced Location Search and Manage Personal Searches | Searches and Master Definitions > Location Search | |
| 15.0 | View All Location Master Definitions (Not Just Abridged List) | Searches and Master Definitions > Location | If set to "No," users in the group can only see the abridged list in 25Live System Settings Master Definitions. |
| 16.0 | Basic Resource Searching | N/A | |
| 16.1 | Advanced Resource Search and Manage Personal Searches | Searches and Master Definitions > Resource Search | |
| 17.0 | View All Resource Master Definitions (Not Just Abridged List) | Searches and Master Definitions > Resource | If set to "No," users in the group can only see the abridged list in 25Live System Settings Master Definitions. |
| 18.0 | Basic Organization Searching | N/A | |
| 18.1 | Advanced Organization Search and Manage Personal Searches | Searches and Master Definitions > Organization | |
| 19.0 | View All Organization Master Definitions (Not Just Abridged List) | Searches and Master Definitions > Organization | If set to "No," users in the group can only see the abridged list in 25Live System Settings Master Definitions. |
| 20.0 | Change 25Live Password | Contacts > Change Password | This only affects a user's ability to change their Series25 password. It has no effect on a single sign-on method where the user's credentials are managed outside of Series25. |
| 21.0 | View All Contact Master Definitions (Not Just Abridged List) | Searches and Master Definitions > Contact | If set to "No," users in the group can only see the abridged list in 25Live System Settings Master Definitions. |
Administrative Options
Tip: Combining Permissions For Specific Actions
To view some combinations of permissions needed to provide access to specific actions, please see the corresponding 25Live help pages. Examples:
- Bulk Editing Locations, Bulk Editing Resources, Bulk Editing Organizations
- Working With Master Definitions In 25Live
- Event Save Email: Creating, Copying, and Editing Scenarios
- …and more that can be found by searching
# | Groups Option | Admin Security Right | Additional Information |
|---|---|---|---|
| 1.0 | Bulk Editing on Location Assignments | N/A | |
| 2.0 | Share Searches by Groups | Tasks, Reports, and Email > Email Security Groups | |
| 3.0 | View and Edit Event Registration | N/A | |
| 4.0 | Event Document Creation and Management | N/A | |
| 5.0 | Create Cabinets and Folders | Cabinets and Folders > Cabinets Cabinets and Folders > Folders | |
| 5.1 | Delete Cabinets and Folders | Cabinets and Folders > Cabinet Delete Cabinets and Folders > Folder Delete | |
| 5.2 | Manage Event Type Hierarchy | Cabinets and Folders > Event Type Hierarchy | Note: This permission also gives access to create an event type, edit the name of an event type, and delete an event type. It's also needed for working with the event type hierarchy in System Settings. |
| 6.0 | Manage Event Master List Definitions | Searches and Master Definitions > Event | |
| 7.0 | Set Event Notification Policy | Object Security, Assignment Policy, and Notification Policy > Event Requirement Notification Policy | |
| 8.0 | Set Event Object Security | Object Security, Assignment Policy, and Notification Policy > Event/Folder/Cabinet Object Security | |
| 9.0 | Upload Images | Locations > Layout and Images | Allows a user to upload images used for location layouts. |
| 10.0 | Create, Edit and Copy Locations | Locations > Location Access | By default, new locations will have object security as defined under Default Security - Locations. |
| 10.1 | Delete Locations | Locations > Location Delete | |
| 10.2 | Manage Location Master Definitions | Searches and Master Definitions > Location | |
| 10.3 | Set Location Object Security | Object Security, Assignment Policy, and Notification Policy > Location Object Security | |
| 10.4 | Set Location Notification Policy | Object Security, Assignment Policy, and Notification Policy > Location Notification Policy | |
| 10.5 | Set Location Assignment Policy | Object Security, Assignment Policy, and Notification Policy > Location Assignment Policy | |
| 10.6 | Edit Location Open/Close/Blackout Hours | Locations > Location Open/Close/Blackout Hours | |
| 11.0 | Create, Edit and Copy Resources | Resources > Resource Access | By default, new locations will have object security as defined under Default Security - Locations. |
| 11.1 | Delete Resources | Resources > Resource Delete | |
| 11.2 | Manage Resource Master Definitions | Searches and Master Definitions > Resource | |
| 11.3 | Set Resource Notification Policy | Object Security, Assignment Policy, and Notification Policy > Resource Notification Policy | |
| 11.4 | Set Resource Assignment Policy | Object Security, Assignment Policy, and Notification Policy > Resource Assignment Policy | |
| 11.5 | Set Resource Object Security | Object Security, Assignment Policy, and Notification Policy > Resource Object Security | |
| 12.0 | Create, Edit and Copy Contacts | Contacts > Contact Access | This allows a user to search for and edit contact information for any person, not just their own account |
| 12.1 | Manage Contact Master Definitions | Searches and Master Definitions > Contacts | |
| 12.2 | Delete Contacts | Contacts > Contact Delete | |
| 13.0 | Create, Edit and Copy Organizations | Organizations > Organization Access | By default, new locations will have object security as defined under Default Security - Locations. |
| 13.1 | Set Organization Object Security | Object Security, Assignment Policy, and Notification Policy > Organization Object Security | |
| 13.2 | Edit Organization Account Codes | Pricing and Invoicing > Organization Accounting Code | |
| 13.3 | Set Organization Notification Policy | Object Security, Assignment Policy and Notification Policy > Organization Notification Policy | |
| 13.4 | Manage Organization Master Definitions | Searches and Master Definitions > Organizations | |
| 13.5 | Delete Organizations | Organizations > Organization Delete | |
| 13.6 | Edit Organization Ratings | Organizations > Organization Rating | |
| 13.7 | Edit Organization Comments | Organizations > Comments | |
| 13.8 | Edit Organization Location Preferences | Organizations > Organization Location Preferences | |
| 14.0 | Create Publisher Feeds | Integration > 25Live Publisher | |
| 15.0 | Set up Pricing and Rate Groups | Pricing and Invoicing > Rate and Tax Schedules Pricing and Invoicing > Rate Groups Pricing and Invoicing > Pricing Administration | |
| 16.0 | Change Security Configurations | Contacts > Security Groups | Allows access to Single Sign On Authentication Options. This permission also allows access to Configure…Members for groups. |
| 17.0 | Update Event Creation and Editing Configurations | System Settings > Event Form Settings | Access to event form configurations and rules This permission also grants access to the “Add Custom From Address” button to change the address the email appears to be from when emailing events in 25Live. |
| 18.0 | Set Default Object Security | Security > Default Object Security | |
| 19.0 | Create and Manage Personal Schedule Reports | Tasks, Reports and Email > Report Access | The report default setting is view only. To restrict a group's ability to access certain reports, use report object security. |
| 19.1 | Manage Report Parameters and Schedule Reports | Tasks, Reports and Email > Report Access | |
| 19.2 | Set Report Security | Security > Report Object Security | |
| 20.0 | Override Event Security | Locks and Overrides > Override Event/Folder/Cabinet/Security Permissions | |
| 21.0 | Override Location Security | Locks and Overrides > Override Location Permissions | |
| 22.0 | Override Location Assignment Policy | Locks and Overrides > Override Location Assignment Policy | |
| 23.0 | Override Resource Security | Locks and Overrides > Override Resource Permissions | |
| 24.0 | Override Resource Assignment Policy | Locks and Overrides > Override Resource Assignment Policy | |
| 25.0 | Override Organization Security | Locks and Overrides > Override Organization Security | |
| 26.0 | Override Report Security | Locks and Overrides > Override Report Security | |
| 27.0 | View Locked Objects | Locks and Overrides > Locks and Pending Reservation | |
| 27.1 | Remove Own Locks | Locks and Overrides > Locks and Pending Reservation | |
| 27.2 | Remove All Locks | Locks and Overrides > Locks and Pending Reservation | |
| 28.0 | Manage Viewer and Welcome Messages | N/A | |
| 29.0 | Edit General Settings in 25Live System Settings | N/A | Provides access to the General Settings tab in 25Live System Settings. Other settings are limited to system administrators. |
| 30.0 | Override Event Quotas | N/A |
Academic Options
# | Groups Option | Admin Security Right | Additional Information |
|---|---|---|---|
| 1.0 | Search for Availability by Meeting Pattern | Searches and Master Definitions > Meeting Pattern Lists | |
| 1.1 | Manage Meeting Patterns | Searches and Master Definitions > Meeting Pattern Lists | |
| 2.0 | View Utilization Statistics on Availability Grids | Integration > Academic Utilization View | |
| 3.0 | View SIS Import Messages | Integration > vCalendar Import | |
| 4.0 | Use the Schedule25 Optimizer and the Meeting Pattern Grid | Integration > Schedule25 Optimizer Integration > Schedule25 Optimizer Defaults | |
| 5.0 | Generate vCal COUNTER files for legacy SIS interfaces | Integration > vCalendar Export |
Tools Access
# | Groups Option | Admin Security Right | Additional Information |
|---|---|---|---|
| 1.0 | Access to Group Administration Tool | N/A | |
| 2.0 | Access to Reports | N/A | |
| 3.0 | Access to X25 Analytics Tool | Integration > X25 Export | |
| 3.1 | Administrative Access to X25 Analytics | ||
| 4.0 | Access to LYNX Tool | N/A |