Managing Blackouts

Security Note: 

To access this feature, your 25Live user must have the security group permission to manage blackouts (Admin: 10.6 Edit Location Open/Close/Blackout Hours) as well as permission to edit the locations involved. See Object Security and Assignment Policy.

If you would like your permissions changed, contact your 25Live administrator.

Blackout Management in 25Live is located in the System Settings section and provides tools to:

  • View all existing blackouts with start dates within one year previous or one year from the current date
  • Create new blackouts with repeating date patterns
  • Edit existing blackouts within +/- 365 days of the current date
  • Delete existing blackouts from all associated locations

In addition, 25Live Pro Blackout Management also offers the ability to:

  • View blackouts for a single location, list of locations, or location search
  • Add or remove locations from a blackout

Blackout Management in 25Live

Admin created blackout in the 25Live Pro listImage: Example list of blackouts in 25Live .

  • Shows blackouts by name and date(s)
  • Can show blackouts across all dates and locations in a single list
  • Displays blackouts with configurable start dates that occur within one year previous to the current date or one year after the current date

Viewing Blackouts

1. Go to the System Settings View, and Access the Blackout Management Section

More menu in the top navigation barImage: The More menu in the top navigation bar has a link to the System Settings view.

After logging into 25Live Pro as an administrator or user with permissions to access System Settings (-1), open the More menu in the top navigation bar.

System settings is located under the More menuImage: The System Settings link is in the More menu.

Use the menu link to go to the System Settings view, then continue to the Blackout Management section.

System Settings Blackout Management sectionImage: The Blackout Management section is the System Settings.

The View Blackouts link is in the left-side menu.

2. Set the Date Range of Blackouts to View

Date range fieldsImage: The filter fields allow you to set the start and end dates of a viewing range.

The default view will show you blackouts within the current month. Use the fields to choose the start and end dates of the range of blackouts to view. You may choose dates up to 12 months in the past or 12 months in the future.

3. View the List of Existing Blackouts Within Your Date Range

Blackout listImage: Existing blackouts are shown in a list as the default display in the Blackout Management section of System Settings.

If you have created any blackouts, they can display in the list. First, choose dates to filter by, then you can view blackouts within those dates. Available dates can include blackouts with start dates that occur within one year previous to or one year in the future from the current date. For example, if today is January 1st, you can see blackouts with start dates from January 1st of last year through the end of next year. 

Note: Editing vs. Viewing

If your 25Live contact doesn't have editing rights to blackouts, you will see a View button instead of the Edit button for each item.

Creating a New Blackout

1. Go to the Blackout Management Section in System Settings

Find the link in the More menu to go to the System Settings view, then to the Blackout Management section.

Location of linkImage: The Create Blackout link is in the blue side menu.

Use the Create Blackout link in the left-side menu.

2. Begin the Blackout With A Name and Initial Date

Type in a Blackout Name. This is an internal name used for organization only.

Initial blackout creation screenImage: When you create a new blackout, there are fields to complete a name, dates (including repeating options), and locations.

Add an initial date and time span for the first occurrence of the blackout period. For your convenience, checking the option for This begins and ends on the same day will remove the second date field.

Note: Conflicts Are Not Checked

Blackout creation and editing does not need to check for conflicts for the dates and locations you add. Events already assigned during the blackout period are not affected.

3. Complete Repeating Occurrence Options

Pattern pickerImage: Repeating options are available in Blackout Management.

Use the Repeating Pattern button to open the Pattern Picker display.

Open the dropdown menu to choose the type of repeat for your event:

  • Does Not Repeat (will remove all previously selected or defined occurrences)
    • Ad hoc (can be selected on the calendar one by one)
    • Daily
    • Weekly
    • Monthly

Complete the options that appear for your chosen repeat pattern type.

Then, use the Select Pattern button to save your choices.

Note: Blackouts Can Overlap

When adding dates and locations, you don’t need to worry about if there is already an existing blackout that might conflict. You may overlap blackout periods.

4. Add Locations to Your Blackout

Scroll to select all locations in a large groupImage: The Add Locations options include a search, dropdown choice of saved searches, and quick action buttons.

Use the View/Edit Locations button to open the options view where you can:

  • Search by keyword
  • Choose from a list of saved searches in the All Filters dropdown
  • Use the quick action buttons to:
    • Filter by Only Favorites
    • Select All
      • To add more than the approximately 100 locations that display at one time in the view, be sure to scroll through all the locations before using Select All to add all locations in the results
    • Select None

Add as many locations as your blackout requires by checking boxes next to locations. After checking some locations, you can use the X near the search term to clear and enter a new search to add additional locations. Checked locations from all the searches will be added.

Use the Done button to save your choices.

You can repeat this step to add additional locations or remove some of your previous choices.

5. Save the Blackout

Use the Save button to save all your choices and add the blackout to your Series25 database. 

To Edit an Existing Blackout

1. Go to the Blackout Management Section in System Settings

Location of Blackout Management sectionImage: The Blackout Management section is within System Settings.

Find the link in the More menu to go to the System Settings view, then to the Blackout Management section.

2. Set the Date Range of Blackouts to View

Date range fieldsImage: The filter fields allow you to set the start and end dates of a viewing range.

Use the fields to choose the start and end dates of the range of blackouts to view. You may choose dates up to 12 months in the past or 12 months in the future.

3. Use the Edit Button for Each Blackout to Change

Editing button locationImage: Existing blackouts are shown in a list in the Blackout Management section of System Settings.

Each of the listed existing blackouts in your library provides the option to:

  • Use the Edit button in the View/Edit column
    • This brings up the edit view where you can:
      • Rename the blackout
      • Edit dates
      • Add and remove locations
    • Note:  If your 25Live contact doesn't have editing rights to blackouts, you will see a View button instead of the Edit button for each item. Contact your 25Live Administrator if you need different permissions.
    • Use the Save button to save changes
  • Use the Delete button to remove the blackout

Date and time editing optionsImage: The date editing view for blackouts shows the same options that you used when creating a blackout.

Use the View/Edit locations button to add or remove locations from this blackout.

Tip: Check for Hidden Columns

If you don’t see an edit button or other information you expect to see in the list of existing blackouts, use the Choose Columns button to make sure all columns you wish to see are checked. You may also need to contact your 25Live Administrator.

To Delete an Existing Blackout

1. Go to the Blackout Management Section in System Settings

Find the link in the More menu to go to the System Settings view, then continue to the Blackout Management section.

2. Set the Date Range of Blackouts to View

Date range fieldsImage: The filter fields allow you to set the start and end dates of a viewing range.

Use the fields to choose the start and end dates of the range of blackouts to view. You may choose dates up to 12 months in the past or 12 months in the future.

3. Use the Delete Button to Remove Any Listed Blackout

Delete button locationImage: Existing blackouts are shown in a list as the default display in the Blackout Management section of System Settings.

Each of the lists of existing blackouts in your library has a button option to Delete.

Warning: The Delete Action is Immediate Without Confirmation

If you use the Delete button, the blackout is immediately deleted. No confirmation dialog appears to make sure you’re choosing the correct button. Consider carefully before deleting.

If you delete a group of blackouts for multiple locations in 25Live Pro System Settings, it will delete only that blackout name for all the associated locations. Other blackouts for those locations will not be affected. (Note: If you delete per location in Admin, it will delete for that location only.)