Location Data Overview

The term location refers to any room, facility, or outdoor area that could be assigned to an event. One or more locations can be assigned to all or selected occurrences of an event. Many details for locations can be edited inline in the Location Details View.

Types of Location Data You Can Store

You can store a variety of information about each location in addition to custom attributes you define:

  • Name (required)
  • Formal name
  • Comments
  • Maximum capacity (required)
  • Fill ratio—the percentage of seats that should be filled by any event occupying the location
    • Used in Schedule25 Optimizer processing
  • Express Scheduling—event type and maximum event duration options required to use the Express Scheduling features of 25Live
  • Layouts—including capacity and fill ratio, instructions, and which is the default layout of the location
  • Default setup instructions
  • Partition—area of campus; used in Schedule25 Optimizer processing
  • Building—the building that the location belongs to
  • Features—physical features of the location, including quantity of each
  • Categories the location belongs to
  • Custom Attributes—any other location data you want to track
    • In addition to the location custom attributes you create, 25Live includes a number of system-supplied location custom attributes. These items can’t be edited or deleted, but can be deactivated:
      • Latitude - Used to designate the latitude of an event location for use by maps in location detail displays
      • Longitude - Used to designate the longitude of an event location for use by maps in location detail displays
      • Map - Most often used to specify a URL to a campus map PDF with an event’s location highlighted
      • X25 Assignable Area X25 Building - Used to specify the net assignable square feet of a location for X25 space analysis purposes
      • X25 Floor Number - (not currently in use)
      • X25 Owner Organization - Used to specify the building a location (space) is in for X25 space analysis purposes
      • X25 Room Code - Used to designate the organization that has primary responsibility for a location for X25 space analysis purposes
  • Hours of availability—location open and close hours; schedulers can’t assign the location to events outside these defined hours unless they have override permissions to do so
  • Blackout dates—specific dates/times the location is unavailable for assignment (for example, when it is undergoing repairs); schedulers can’t assign the location to events during these defined dates/times unless they have override permissions to do so 
  • Relationships—inter-dependencies that exist among locations, such as which locations should always be assigned together, which locations are subdivisions of other locations, which locations are close to other locations, and so on. See Location Relationship Examples below.
    • Also Assign – Other locations that are also automatically assigned to an event when this location is assigned
    • Blocked By – Other locations, that if already assigned for the same date and time, “block” (prevent) this location from being assigned
    • Close To – Other locations that are close to this location. You determine what “close to” means. 
    • Divides Into – Other locations that are subdivisions of this location and, therefore, can’t be assigned for the same date and time
    • Subdivision Of – Locations that are part of a larger location and, therefore, when assigned to an event, prevent the larger location from being assigned for the same date and time. It would not prevent other subdivisions of the larger location from being assigned for the same date and time
  • Space Satisfaction Ratings—Location satisfaction data, pulled from Eval25 

Location Relationship Examples

Also Assign

Blocked By

Close To

Divides Into

Subdivision Of