Event Save Email Template Variables - Reference and Examples

About Template Variables

Event Save Email allows 25Live administrators to set up scenarios outlining the rules under which custom emails will be sent if the user is using the 25Live Pro Event Form. Once you specify all your desired parameters, you can choose or create email templates, including report attachments. One or more emails can be triggered upon event save, either when creating or editing.

Image: Template Variables can be used in the address field of the email.Image: Template Variables can be used in the subject fields as well as in the body of the email.

Template Variables by Dropdown Menu

The variables below are found in the Template Variables dropdown menus. 

Template variables can be typed directly from the list below or selected from the expanded Template Variables section within the application. To find a variable, search for a data field in one of the dropdown menus and select its name. Once a variable is selected, you may click on its text to copy it to your clipboard. Paste this text into the body of your template.

Image: Template Variables section of the Create New Template window.

{{$pro.vars.eventId}}

{{$pro.vars.eventLink}}

{{$pro.vars.eventUrl}}

{{$pro.vars.eventLocator}}

{{$pro.vars.eventName}}
{{$pro.vars.preEventName}}

{{$pro.vars.eventTitle}}
{{$pro.vars.preEventTitle}}

{{$pro.vars.versionNumber}}
{{$pro.vars.preVersionNumber}}

{{$pro.vars.eventTypeId}}
{{$pro.vars.preEventTypeId}}

{{$pro.vars.eventTypeName}}
{{$pro.vars.preEventTypeName}}

{{$pro.vars.description}}

{{$pro.vars.internalNote}}

{{$pro.vars.confirmationNote}}

{{$pro.vars.comment}}

{{$pro.vars.expectedCount}}
{{$pro.vars.preExpectedCount}}

{{$pro.vars.registeredCount}}
{{$pro.vars.preRegisteredCount}}

{{$pro.vars.state}}
{{$pro.vars.preState}}

{{$pro.vars.stateName}}
{{$pro.vars.preStateName}}

{{$pro.vars.requesterEmail}}
{{$pro.vars.requestorEmail}}
{{$pro.vars.preRequesterEmail}}

{{$pro.vars.schedulerEmail}}
{{$pro.vars.preSchedulerEmail}}

{{$pro.vars.currentContactName}}
{{$pro.vars.preCurrentContactName}}

{{$pro.vars.primaryOrganization.itemId}}
{{$pro.vars.prePrimaryOrganization.itemId}}

{{$pro.vars.primaryOrganization.itemName}}
{{$pro.vars.prePrimaryOrganization.itemName}}

{{$pro.vars.primaryOrganization.itemTitle}}
{{$pro.vars.prePrimaryOrganization.itemTitle}}

{{$pro.vars.primaryOrganization.type}}
{{$pro.vars.prePrimaryOrganization.type}}

{{$pro.vars.primaryOrganization.rating}}
{{$pro.vars.prePrimaryOrganization.rating}}

{{$pro.vars.primaryOrganization.accountNumber}}
{{$pro.vars.prePrimaryOrganization.accountNumber}}

{{$pro.vars.dates.creationDateString}}
{{$pro.vars.preDates.creationDateString}}

{{$pro.vars.dates.creationDateTimeString}}
{{$pro.vars.preDates.creationDateTimeString}}

{{$pro.vars.dates.creationTimeString}}
{{$pro.vars.preDates.creationTimeString}}

{{$pro.vars.dates.currentLocalDateString}}
{{$pro.vars.preDates.currentLocalDateString}}

{{$pro.vars.dates.currentLocalDateTimeString}}
{{$pro.vars.preDates.currentLocalDateTimeString}}

{{$pro.vars.dates.currentLocalTimeString}}
{{$pro.vars.preDates.currentLocalTimeString}}

{{$pro.vars.dates.lastModDateString}}
{{$pro.vars.preDates.lastModDateString}}

{{$pro.vars.dates.lastModDateTimeString}}
{{$pro.vars.preDates.lastModDateTimeString}}

{{$pro.vars.dates.lastModTimeString}}
{{$pro.vars.preDates.lastModTimeString}}

{{$pro.vars.dates.eventSetupDateString}}
{{$pro.vars.preDates.eventSetupDateString}}

{{$pro.vars.dates.eventSetupDateTimeString}}
{{$pro.vars.preDates.eventSetupDateTimeString}}

{{$pro.vars.dates.eventSetupTimeString}}
{{$pro.vars.preDates.eventSetupTimeString}}

{{$pro.vars.dates.preEventDateTimeString}}
{{$pro.vars.preDates.preEventDateTimeString}}

{{$pro.vars.dates.preEventTimeString}}
{{$pro.vars.preDates.preEventTimeString}}

{{$pro.vars.dates.eventStartDateString}}
{{$pro.vars.preDates.eventStartDateString}}

{{$pro.vars.dates.eventStartDateTimeString}}
{{$pro.vars.preDates.eventStartDateTimeString}}

{{$pro.vars.dates.eventStartTimeString}}
{{$pro.vars.preDates.eventStartTimeString}}

{{$pro.vars.dates.eventEndDateString}}
{{$pro.vars.preDates.eventEndDateString}}

{{$pro.vars.dates.eventEndDateTimeString}}
{{$pro.vars.preDates.eventEndDateTimeString}}

{{$pro.vars.dates.eventEndTimeString}}
{{$pro.vars.preDates.eventEndTimeString}}

{{$pro.vars.dates.postEventDateString}}
{{$pro.vars.preDates.postEventDateString}}

{{$pro.vars.dates.postEventDateTimeString}}
{{$pro.vars.preDates.postEventDateTimeString}}

{{$pro.vars.dates.postEventTimeString}}
{{$pro.vars.preDates.postEventTimeString}}

{{$pro.vars.dates.eventTakedownDateString}}
{{$pro.vars.preDates.eventTakedownDateString}}

{{$pro.vars.dates.eventTakedownDateTimeString}}
{{$pro.vars.preDates.eventTakedownDateTimeString}}

{{$pro.vars.dates.eventTakedownTimeString}}
{{$pro.vars.preDates.eventTakedownTimeString}}

{{$pro.vars.durations.setup}}
{{$pro.vars.preDurations.setup}}

{{$pro.vars.durations.preEvent}}
{{$pro.vars.preDurations.preEvent}}

{{$pro.vars.durations.event}}
{{$pro.vars.preDurations.event}}

{{$pro.vars.durations.postEvent}}
{{$pro.vars.preDurations.postEvent}}

{{$pro.vars.durations.takedown}}
{{$pro.vars.preDurations.takedown}}

{{$pro.vars.durations.preToPost}}
{{$pro.vars.preDurations.preToPost}}

{{$pro.vars.durations.setupToTakedown}}
{{$pro.vars.preDurations.setupToTakedown}}

{{$pro.vars.occurrencesString}}
{{$pro.vars.preOccurrencesString}}

{{$pro.vars.occurrencesStringCSV}}
{{$pro.vars.preOccurrencesStringCSV}}

{{$pro.vars.occurrencesWithLocationsString}}
{{$pro.vars.preOccurrencesWithLocationsString}}

{{$pro.vars.occurrencesWithResourcesString}}
{{$pro.vars.preOccurrencesWithResourcesString}}

{{$pro.vars.occurrencesWithLocationsAndResourcesString}}
{{$pro.vars.preOccurrencesWithLocationsAndResourcesString}}

{{$pro.vars.locationsString}}
{{$pro.vars.preLocationsString}}

{{$pro.vars.locationsStringCSV}}
{{$pro.vars.preLocationsStringCSV}}

{{$pro.vars.resourcesString}}
{{$pro.vars.preResourcesString}}

{{$pro.vars.resourcesStringCSV}}
{{$pro.vars.preResourcesStringCSV}}

{{$pro.vars.prefOccurrencesWithLocationsString}}
{{$pro.vars.prePrefOccurrencesWithLocationsString}}

{{$pro.vars.prefOccurrencesWithResourcesString}}
{{$pro.vars.prePrefOccurrencesWithResourcesString}}

{{$pro.vars.prefOccurrencesWithLocationsAndResourcesString}}
{{$pro.vars.prePrefOccurrencesWithLocationsAndResourcesString}}

{{$pro.vars.prefLocationsString}}
{{$pro.vars.prePrefLocationsString}}

{{$pro.vars.prefLocationsStringCSV}}
{{$pro.vars.prePrefLocationsStringCSV}}

{{$pro.vars.prefResourcesString}}
{{$pro.vars.prePrefResourcesString}}

{{$pro.vars.prefResourcesStringCSV}}
{{$pro.vars.prePrefResourcesStringCSV}}

{{$pro.vars.currentGroupId}}

{{$pro.vars.homeUrl}}

{{$pro.vars.template}}
{{$pro.vars.preTemplate}}

{{$pro.vars.scenario}}
{{$pro.vars.preScenario}}

Event Roles

Before you can select an Event Role contact variable, you'll need to choose a value from the Event Roles dropdown.

Then, select the variable format for the contact role.

-1

-2

Contact Role Variables

To use the event role variables, replace the italicized text with the system ID for the contact role. If you need the IDs, see Finding Object IDs in 25Live for more information.

{{$pro.vars.roleContactId.-2}}

{{$pro.vars.roleContactName.ID}}
{{$pro.vars.preRoleContactName.ID}}

{{$pro.vars.roleContactFirst.ID}}

{{$pro.vars.preRoleContactFirst.ID}}

{{$pro.vars.roleContactLast.ID}}
{{$pro.vars.preRoleContactLast.ID}}

{{$pro.vars.roleContactMiddle.ID}}
{{$pro.vars.preRoleContactMiddle.ID}}

{{$pro.vars.roleContactEmail.ID}}

{{$pro.vars.roleContactAddr.ID}}
{{$pro.vars.preRoleContactAddr.ID}}

{{$pro.vars.roleContactPhone.ID}}
{{$pro.vars.preRoleContactPhone.ID}}

{{$pro.vars.roleContactFax.ID}}
{{$pro.vars.preRoleContactFax.ID}}

Custom Attributes

To use the custom attribute variables, replace the italicized text with the system ID for the custom attribute. If you need the IDs, see Finding Object IDs in 25Live for more information.

{{$pro.vars.customAttributes.ID}}
{{$pro.vars.preCustomAttributes.ID}}

Formattable Date Variables

While some of these variables are found in the Standard Event Variables menu, the most accurate and convenient way to retrieve date/time variables is to open the Formattable Date Variables section to generate the exact variables you need that match the example shown.

Each of these date variables offers a Format choice to choose one of many standard date/time formats from a dropdown menu. The examples below show the variable with the shorthand date and time (M/d/yy, h:mm a)

To manually format a date variable, choose one of the date values below and add the desired date code after a pipe bar | character.
Example: {{$pro.vars.dates.eventstartDate | short}}

{{$pro.vars.dates.creationDate | short}}

{{$pro.vars.dates.currentLocalDate | short}}

{{$pro.vars.dates.lastModDate | short}}

{{$pro.vars.dates.eventSetupDate | short}}

{{$pro.vars.dates.preEventDate | short}}

{{$pro.vars.dates.eventStartDate | short}}

{{$pro.vars.dates.eventEndDate | short}}

{{$pro.vars.dates.postEventDate | short}}

{{$pro.vars.dates.eventTakedownDate | short}}

Date and Time Format Options

Table Builder

The Table Builder and dropdown allows you to organize data more data easily, without having to create tables manually. To create a table, make a table selection from the Table Builder dropdown menu.

The table selection will populate data that will represent columns once your table is generated. Each column will have a Column Name, a Variable, and occasionally a Format option.

The number of columns generated by default will depend on the number of available variables for the table type selected. For example, the Related Events table (pictured below) has five variable options (ID, Event Name, Event Title, Start Date, & End Date) so a column is populated for each of them. 

• Select your Column Name, Variable, and Format values 
  • Each Column Name populates with a default label that matches the associated variable; these labels can be edited.
  • The variables available in the Variable dropdowns are specific to the table type selected. 
  • When a formattable date variable is selected, use the Format dropdown to choose the date and time structure of that variable.
  • The table builder also features a Width of the column relative to other columns. All of these values are added together and the relative width of any individual column is its value divided by the sum. 
• Add Columns or Delete columns as needed.
• Once you've made your selections, copy and paste the variable output into your template/document.

Examples (Click to Expand)

Example Table Configurations:

Example Table Preview: 

List Builder

The List Builder and dropdown allows you to organize data more data easily, without having to create lists manually. To create a table, make a table selection from the List Builder dropdown menu.

List Options: None Occurrences Locations Resources Requirements Custom Attributes Contacts Categories Related Events Bill Items Segments Organizations

• Next, choose a Variable from the dropdown. These options will depend on your List Builder selection.
• Copy and paste the variable into your template/document.

Examples (Click to Expand)

Example List Configurations:

Example List Preview:

Other Useful Variables

These variables are not found in dropdown menus but may still be useful in your template.

Organization and Contact Details

These variables return details about organizations attached to an event as well as contacts (such as Billing Contacts) for those organizations.

To use them, replace the red, italicized text with the system ID of an organization and/or an organization contact role. You can locate these in System Settings → Master Definitions. See Finding Object IDs in 25Live for more information.

Example:

{{$pro.vars.organizations.orgID.itemName}}

{{$pro.vars.organizations.orgID.itemTitle}}

{{$pro.vars.organizations.orgID.contacts.roleID.role}}
{{$pro.vars.primaryOrganization.contacts.roleID.role}}

{{$pro.vars.organizations.orgID.contacts.roleID.itemName}}
{{$pro.vars.primaryOrganization.contacts.roleID.itemName}}

{{$pro.vars.organizations.orgID.contacts.roleID.itemTitle}}
{{$pro.vars.primaryOrganization.contacts.roleID.itemTitle}}

{{$pro.vars.organizations.orgID.contacts.roleID.email}}
{{$pro.vars.primaryOrganization.contacts.roleID.email}}

{{$pro.vars.organizations.orgID.contacts.roleID.phone}}
{{$pro.vars.primaryOrganization.contacts.roleID.phone}}

{{$pro.vars.organizations.orgID.contacts.roleID.fax}}
{{$pro.vars.primaryOrganization.contacts.roleID.fax}}

{{$pro.vars.organizations.orgID.contacts.roleID.address}}
{{$pro.vars.primaryOrganization.contacts.roleID.address}}

Pricing

The following variables give the total pricing for a single event or a group of related events.

{{$pro.vars.pricing.grandTotal}}

{{$$pro.vars.pricing.grandTotal}}

Email Recipient Shortcuts

These special recipient shortcuts are available for use in the To, CC, and BCC fields.

Special Functions and Formatting

Adding Conditional Logic

Conditional logic allows you to determine what is displayed—based on whether certain conditions are met—using the format:{{( expression )}}

Examples:

• In this example, "Created" displays if the event version number is 0 (indicating that it is a new event). Otherwise, "Edited" displays.
  {{( {{$pro.vars.versionNumber}} === 0 ? "Created" : "Edited" )}}
  (See animation below)
  
  
• Conditional logic also works with variables. Similar to the example above, here, the Event Name or Event Title displays depending on if the event is new or edited.
  {{( {{$pro.vars.versionNumber}} === 0 ? "{{$pro.vars.eventName}}" : "{{$pro.vars.eventTitle}}" )}}
  Please note that this condition allows for word wrap, but not line breaks. Each paragraph will need its own conditional statement. (See animation below)
  • Additional example: {{( "{{$pro.vars.customAttributes.Number}}" === "Yes" ? "Attribute is true" : "Attribute is false" )}} — note the different placement of quotes for different situations

Animation: Adding conditional logic using the examples above.

Date Modification

You can modify any variable with "Date" or "Time" in its name (including formattable date variables) by adding/subtracting days, hours, or minutes. Replace X in the following values with the number you wish to add or subtract:

• Xd (days)
• Xh (hours)
• Xm (minutes)

You can change a variable with multiple values at once by putting them together one after another.

{{$pro.vars.dates.creationDateTimeString}}

{{$pro.vars.dates.creationDateTimeString + 5d}}

{{$pro.vars.dates.creationDateTimeString + 5d - 3h}}

{{$pro.vars.dates.creationDate + 5d | short}}

Basic Math

Any variable which returns a number can have basic arithmetic operations applied to it:

• addition: +
• subtraction: -
• multiplication: *
• division: /

Add these operations within the curly brackets at the end of the variable. It is useful to combine this with currency formatting for displaying prices and discounts.

{{$$pro.vars.pricing.grandTotal}}

{{$$pro.vars.pricing.grandTotal * .2}}

{{$$pro.vars.pricing.grandTotal - 50}}