Creating an Evaluation Form in Eval25

Click here to view related articles.
Creating an Evaluation Form
Editing Evaluation Forms
Using the Conditional Display Editor
Adding a Question Category to the Question Bank
Adding Questions from the Question Bank
Creating and Editing Evaluation Questions for Your Courses
Binding an Evaluation Form
Viewing Evaluation Forms for Current and Past Terms
Viewing Course Evaluation Results
Creating and Sending Evaluation Email Announcements

Creating a New Evaluation Form

1. Choose Form Editor From the Configuration Menu

2. Click the Settings (gear icon) Button and Select Create New Form

Create new form option in the settings dropdownImage: Tap the settings button and select Create New Form.

3. In the Create New Form window, enter a Code

A Code is an abbreviated name used to identify the form to the system that will be included in the data file you send CollegeNET—(maximum 8 characters) and a name for the form.

Create new form windowImage: Create New Form fields.

4. Click Create

5. On the Form Editor Page, Select All From the Category Type Dropdown List

The options are:

  • Bound - search by specific bindings for questions.
  • Unbound - search without bindings for questions.
  • By Course - find and modify the questions associated with a specific course, rather than only being able to see the course-specific questions in the Form Viewer, where they cannot be edited. This is helpful when it is not clear which binding to search on for a question in the Form Editor.
  • All - search all bindings.
  • Question Bank - search the Question Bank.

6. Tap Load Form

7. Click the Settings (gear icon) Button in the Section Labeled "All"

8. Choose the Create New Category Option

Create new category dropdown optionImage: When All is selected for the Category Type, Create New Category option will be available to select in the settings dropdown.

9. Enter a Title, Description (Optional), and Abbreviation for the Category 

The abbreviation is shown only on individual course reports. 

category formImage: Enter the new category information into the fields and tap Create.

Make sure Static is selected as the Type

(Bank adds the category to the Question Bank if you’re using that option. See Adding a Question Category to the Question Bank.)

10. Click Create

11. Click the Settings () Button Next to Your new Category, and Select Add Question

The question creation portion of the page opens, as show in this partial page example: 

New quantitative question fields Image: New Question fields for Quantitative questions.

12. Enter Question Text and an Abbreviation

The abbreviation is shown in evaluation reports.

The question text should match the type of question you want to create—Quantitative, Select One, Select Many, Written, or Number:

  • Quantitative: “How would you rate the overall effectiveness of this instructor?”
  • Select One: “Select the option that best describes the overall effectiveness of this instructor.”
  • Select Many: Participant chooses from several possible answers that you provide
  • Written: “Describe the overall effectiveness of this instructor.”
  • Number: “How many times did the instructor answer your questions?”

13. Choose the Type of Question you Want to Create From the Type Dropdown:


If you’re creating a quantitative question, use the Display As dropdown box to choose whether you want the answer labels displayed as:

  • Buttons Horizontal
  • Buttons Vertical
  • Drop Down List
  • Radio Buttons
  • Stars
    • Choosing Stars lets students see star labels (one star, two stars, and so on) instead of the answer (word) labels. The labels that correspond to each star rating are shown in evaluation results and reports.

Next, select an existing answer set or click New Answer Set and enter possible answer values and labels. A category uses only one answer set for all quantitative questions in that category. 

Quantitative question exampleImage: Quantitative question example.


If you’re creating a written question, use the Display As dropdown box to choose whether you want answer text line(s) displayed as:

  • Standard - Displays about 5 lines of text
  • Extra Large - Displays about 15 lines of text
  • Small - Displays 1 line of text

No additional action is required. Below is a Written question example:

Written question exampleImage: Written question example.

Select One

If you chose Select One, enter possible answer values (abbreviations) and their labels. Then, use the Display As dropdown box to choose whether you want the answer labels displayed as:

  • Drop Down List
  • Buttons - Vertical
  • Radio Buttons

Below is a Select One question example:

Select one example.Image: Select One question example.

Select Many

If you chose Select Many, enter possible answer values (abbreviations) and their labels. Select Many options will appear as check boxes. Below is a Select Many question example:

Select Many exampleImage: Select Many question example.


If you chose Number, create a question, abbreviation, display as text size (always small). and validation of minimum, maximum values or numeric range for the answer. Also, decide if the question is required. Below is a Number question example:

Number question example.Image: Number question example.

14. Click Create


When editing an evaluation form’s questions in the Form Editor, the changes you make to questions will not carry over to a future term unless you copy the term that the evaluation is part of. 

When creating a new term, you can copy a previous term using the "Copy Term" option. This dictates the version of the evaluation form that will be used in the newly created term.

Please see Creating and Editing Evaluation Terms and Sessions in Eval25 for more information.

For more information, please see Binding an Evaluation Form, Editing Evaluation Forms, & Adding a Question Category to the Question Bank