Security Note
You must be signed in to 25Live to complete tasks assigned to you. Object security may affect your ability to respond to tasks for a particular event.
Tasks of all types can be completed from the Tasks page. Event-related tasks can also be completed from the event.
Tasks can be accessed in any of the following pre-defined groups:
- Overdue: Incomplete tasks assigned to you due today or within the past X days
- Outstanding: Incomplete tasks assigned to you, due between X days in the past and Y days in the future
- Flagged: All tasks that are flagged for attention, due between X days in the past and Y days in the future
- Completed: All tasks assigned to you and completed, due between X days in the past and Y days in the future
- Assigned by You: All: All tasks you've assigned to other users
- Assigned by You: Completed: Tasks you've assigned to other users that have been completed
- Assigned by You: Denied: Tasks you've assigned to other users that have been denied
- Assigned by You: Outstanding: Tasks you've assigned to other users that haven't been acted on yet
By default, X and Y in the searches above are each 30 days, but this can be changed in the Search Settings.
When viewing tasks, keep in mind that by default, 25Live shows tasks in 30-day ranges, but your administrator can set the range to be more or less in the 25Live System Settings Search Settings.
To Complete a Task From the Tasks Page
1. Access the Tasks Page
From your 25Live Home page, access the Tasks page by clicking a link in the Tasks area or by clicking Tasks in the top navigation bar.
Image: Tasks can be accessed with the Task widget on your 25Live dashboard.
Image: Tasks can be accessed in the top navigation bar using the Tasks button.
2. Find the Task You Want to Complete
Use the links for the appropriate action to complete the task:
- Approve or Deny to complete an approval notification
- Assign or Deny to complete a location or resource assignment request
- Complete or Ignore to complete a To Do task
Tip: Using the Edit Task Window
Before you act on a task, you may want to click the task's link to open the Edit Task window to see the task details, possibly record comments, then complete the task from there.
Image; Cancel button may be available under appropriate circumstances.
To Complete an Event-Related Task From the Event
1. Find the Event
From your 25Live Dashboard, find the event using a Quick Search or some other method.
2. Open the Event and Choose the Task List View
Note: Confirming an Event Doesn't Complete All Event Tasks
If an event's Event State is changed to confirmed, the tasks in that event are not automatically completed (nor are they required to be completed in order to change the Event State).
Click the event name to open the event, then choose the Task List view.
Image: Example of an event in Task List view.
Use the edit 
icon to add comments in the Comments column.
3. Find and Complete the Task
Click the appropriate action to complete the task:
- Approve or Deny to complete an approval notification
- Note: You can approve a previously denied notification task. See Changing Notification Task Status.
- Assign or Deny to complete a location or resource assignment request
- Complete or Ignore to complete a To Do task
You may also use the checkbox column and the Approve Checked or Deny Checked buttons.
Tip: Using Event Save Emails for Tasks?
Completing one task at a time will send an email for each task completed. To avoid multiple emails when completing multiple tasks, check each of the items you'd like to complete, then use one of the "Checked" buttons such as "Approve Checked".
Note: Cancelling Tasks
A requester that has been given appropriate permissions in their security group can cancel a task.
Image: Cancel button may be available under appropriate circumstances.
4. Enter any Comments Related to the Task
Use the edit 
icon to add comments in the Comments column.
Tip: Digest Emails & Task Digest Emails
Your 25Live administrator can set your permissions so you receive automated digest emails when all tasks related to events you're responsible for have been completed.
To Complete a Task from a Search
You can also complete tasks directly from the results of an advanced task search. For information on performing an advanced task search, see Searching for Tasks.