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Depending on which security framework you select, your next step in the process is creating one or two functional security groups in 25Live Group Administration.
The Two Publisher Users Approach
The two user approach requires that you build two functional security groups for 25Live publishing purposes.
- A Publisher Administrator security group. The user (or users) in this group...
- Would be responsible for creating the event searches that eventually become published event feeds.
- Would have access to all events and locations including the ability to edit event names, event titles, and event descriptions.
- May be key event schedulers, University Relations staff, Public Information Officers, and/or a Functional Administrator.
- A Publisher User security group. The member of this group...
- Is a generic 25Live Publisher account.
- Will obtain "shared searches" from users in the Publisher Administrator security group.
- Serves as a consumer of events and does not have the ability to create events or edit events under this approach.
- Has a primary purpose of sending event searches as published feeds to 25Live Publisher.
The Single Publisher User Approach
The single-user approach requires that you build only one functional security group for 25Live Publishing purposes, a Publisher User group. This group is populated by a generic 25Live Publisher account.
This Publisher User...
- Has access to events including the ability to edit event names, event titles, and event descriptions.
- Is responsible for creating the event searches and publishing the event feeds.
- May be shared by key event schedulers, University Relations staff, Public Information Officers, a Functional Administrator, or a Webmaster/Web Developer.
- Might style published calendars by coordinating work with the Webmaster, or a web developer (depending on the campus and your policies and procedures).
Creating a Functional Security Group with the Groups Tool in 25Live Pro
To create a new functional security group for a Publisher Administrator or Publisher User:
- Open 25Live.
- Go to the More menu and select Go to Tool > Group Administration
- In Group Administration, there is no option to completely create an entirely new security group. All security groups are created by copying an existing security group. For your foundational security group, locate your Public Search User security group and copy This group should have view access to all of the database objects in 25Live Pro. If you are using the two-user approach, you'll need to augment the object security and assignment policy settings for your administrative user. The Publisher User will mostly be fine but may have to have some object security augmentations as well.
- Rename the copied security group and select the option to copy the group and go to Configure Security Group.
- Use the Default Publisher User Security Settings - Groups to set up either the two Publisher security groups or the single Publisher security group and then save your settings.
- Add the appropriate users to the single or the dual security groups by using the Configure > Members command.
You will need to test your new users to make sure each has the appropriate rights for how you want your Publisher User or Publisher Administrator and User to function.
Publisher Functional Security Group Settings
Suggested Group Administration settings for the Publisher Administrator and Publisher User Functional Security Group Settings are included below.
(Alternatively, settings are also laid out on the following spreadsheet: Default Publisher User Security Settings - Groups
(Click to Expand)
Please note: Higher Group Administration permissions often rely on lower permissions, so when configuring groups you will be prompted accordingly. For example, if you try to set Basic: 8.1 Cancel Task Requests to Yes the Group Administration will prompt you to also set Basic: 8.0 View Tasks List to Yes.
|Basic Options:||Publisher Administrator||Publisher User|
|2.1||Manage Event Relationships and Binding||Yes||No|
|2.2||Inline Editing on Event Details||Yes||Yes|
|2.3||Share Locations with other Events||Yes||No|
|2.5||Change Event State||Yes||No|
|2.7||Override Location Blackouts||Yes||No|
|2.8||Override "Blocked by" Relationships||Yes||No|
|2.9||Override Location Open/Close Hours||Yes||No|
|4.1||Edit Pricing on Events||Yes||No|
|5.0||View Description, Comments and Confirmation Text||Yes||Yes|
|6.0||View Event Internal Notes||Yes||Yes|
|8.1||Cancel Task Requests||Yes||No|
|8.2||Create To Do's||Yes||Yes|
|9.0||View Organization Accounting Codes||Yes||No|
|10.0||View Organization Comments||Yes||No|
|11.0||View Organization Ratings||Yes||Yes|
|12.1||View and Use Email Templates||Yes||Yes|
|13.0||View All Event Master Definitions (Not Just Abridged List)||Yes||Yes|
|14.1||Advanced Location Search and Manage Personal Searches||Yes||Yes|
|15.0||View All Location Master Definitions (Not Just Abridged List)||Yes||Yes|
|16.1||Advanced Resource Search and Manage Personal Searches||Yes||Yes|
|17.0||View All Resource Master Definitions (Not Just Abridged List)||Yes||Yes|
|18.1||Advanced Organization Search and Manage Personal Searches||Yes||Yes|
|19.0||View All Organization Master Definitions (Not Just Abridged List)||Yes||Yes|
|20.0||Change 25Live Password||Yes||No|
|21.0||View All Contact Master Definitions (Not Just Abridged List)||Yes||Yes|
|Administrative Options:||Publisher Administrator||Publisher User|
|2.0||Share Searches by Groups||Yes||Yes|
|5.2||Manage Event Type Hierarchy||Yes||No|
|6.0||Manage Event Master Lists||Yes||No|
|11.0||Create, Edit, and Copy Resources||Yes||No|
|14.0||Create Publisher Feeds||Yes||Yes|
|27.1||Remove Own Locks||Yes||Yes|
|Academic Options:||Publisher Administrator||Publisher User|
|1.0||Search for Availability by Meeting Pattern||Yes||Yes|
|2.0||View Utilization Statistics on Availability Grids||Yes||No|
|Tools Access:||Publisher Administrator||Publisher User|
|2.0||Access to Reports||Yes||Yes|