Building a Publisher Functional Security Group

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Pre-Publisher Cycle
Selecting a Security Framework for Your Publisher Environment
Building a Publisher Functional Security Group
Building a Generic Publisher User Account
Preparing 25Live Data for Publisher
Building Calendars Using Event Categories or Resources
Publisher Cycle
Creating Effective Searches for Publisher Calendar Feeds
Creating a Calendar Feed from Your Search
25Live Publisher: Customizing Your Calendar for Publication
           1. Working with Publish Settings for a Calendar
           2. Selecting and Styling Calendar Views
           3. Selecting and Styling Control Spuds
           4. Selecting and Styling Promotion Spuds
           5. Styling E-mails and Feeds
Setting Up and Styling Event Actions
Configuring Custom Fields and Event Templates
Embedding Publisher Spud Code in Websites
Post-Publisher Cycle
Analytics in 25Live Publisher
Monitoring Published Calendars and Making Modifications to Existing Calendars
Additional Publisher Resources
Example Publisher Calendars
Displaying a 25Live Publisher Feed in an Outlook Calendar (Desktop)
Displaying a 25Live Publisher Feed in an Outlook Calendar (Office 365)
Displaying a 25Live Publisher Feed in Google Calendar
Matching Series25 Fields with Publisher Fields
Setting Up Disqus Comments and Facebook Comments on Your Calendar Spuds
Installing the 25Live SharePoint Web Part

Depending on which security framework you select, your next step in the process is creating one or two functional security groups in 25Live Group Administration.


The Two Publisher Users Approach

The two user approach requires that you build two functional security groups for 25Live publishing purposes.

  1. A Publisher Administrator security group. The user (or users) in this group...
    • Would be responsible for creating the event searches that eventually become published event feeds. 
    • Would have access to all events and locations including the ability to edit event names, event titles, and event descriptions.  
    • May be key event schedulers, University Relations staff, Public Information Officers, and/or a Functional Administrator.  
  2. A Publisher User security group. The member of this group...
    • Is a generic 25Live Publisher account.  
    • Will obtain "shared searches" from users in the Publisher Administrator security group.  
    • Serves as a consumer of events and does not have the ability to create events or edit events under this approach.  
    • Has a primary purpose of sending event searches as published feeds to 25Live Publisher.

The Single Publisher User Approach

The single-user approach requires that you build only one functional security group for 25Live Publishing purposes, a Publisher User group. This group is populated by a generic 25Live Publisher account. 

This Publisher User... 

  • Has access to events including the ability to edit event names, event titles, and event descriptions.  
  • Is responsible for creating the event searches and publishing the event feeds.  
  • May be shared by key event schedulers, University Relations staff, Public Information Officers, a Functional Administrator, or a Webmaster/Web Developer. 
  • Might style published calendars by coordinating work with the Webmaster, or a web developer (depending on the campus and your policies and procedures).

Creating a Functional Security Group with the Groups Tool in 25Live Pro

To create a new functional security group for a Publisher Administrator or Publisher User:

  1. Open 25Live.
  2. Go to the More menu and select Go to Tool > Group Administration
  3. In Group Administration, there is no option to completely create an entirely new security group.  All security groups are created by copying an existing security group.  For your foundational security group, locate your Public Search User security group and copy  This group should have view access to all of the database objects in 25Live Pro.  If you are using the two-user approach, you'll need to augment the object security and assignment policy settings for your administrative user.  The Publisher User will mostly be fine but may have to have some object security augmentations as well.
    Selecting a Security Group to Copy in Group Administration
  4. Rename the copied security group and select the option to copy the group and go to Configure Security Group.
    Group Administration - Configure Security Group
  5. Use the Default Publisher User Security Settings - Groups to set up either the two Publisher security groups or the single Publisher security group and then save your settings.
  6. Add the appropriate users to the single or the dual security groups by using the Configure > Members command.

You will need to test your new users to make sure each has the appropriate rights for how you want your Publisher User or Publisher Administrator and User to function. 

Publisher Functional Security Group Settings

Suggested Group Administration settings for the Publisher Administrator and Publisher User Functional Security Group Settings are included below.

(Alternatively, settings are also laid out on the following spreadsheet: Default Publisher User Security Settings - Groups

 

(Click to Expand)

Please note: Higher Group Administration permissions often rely on lower permissions, so when configuring groups you will be prompted accordingly. For example, if you try to set Basic: 8.1 Cancel Task Requests to Yes the Group Administration will prompt you to also set Basic: 8.0 View Tasks List to Yes.



Basic Options:Publisher AdministratorPublisher User
1.0Create EventsYesYes
2.1Manage Event Relationships and BindingYesNo
2.2Inline Editing on Event DetailsYesYes
2.3Share Locations with other EventsYesNo
2.5Change Event StateYesNo
2.6Override Location BlackoutsYesNo
2.7Override "Blocked by" RelationshipsYesNo
2.8Override Location Open/Close HoursYesNo
4.1Edit Pricing on EventsYesNo
5.0View Description, Comments and Confirmation TextYesYes
6.0View Event Internal NotesYesYes
7.0View ContactsYesYes
8.1Cancel Task RequestsYesNo
8.2Create To Do'sYesYes
9.0View Organization Accounting CodesYesNo
10.0View Organization CommentsYesNo
11.0View Organization RatingsYesYes
12.1View and Use Email TemplatesYesYes
13.0View All Event Master Definitions (Not Just Abridged List)YesYes
14.1Advanced Location Search and Manage Personal SearchesYesYes
15.0View All Location Master Definitions (Not Just Abridged List)YesYes
16.1Advanced Resource Search and Manage Personal SearchesYesYes
17.0View All Resource Master Definitions (Not Just Abridged List)YesYes
18.1Advanced Organization Search and Manage Personal SearchesYesYes
19.0View All Organization Master Definitions (Not Just Abridged List)YesYes
20.0Change 25Live PasswordYesNo
21.0View All Contact Master Definitions (Not Just Abridged List)YesYes

Administrative Options:Publisher AdministratorPublisher User
2.0Share Searches by GroupsYesYes
5.2Manage Event Type HierarchyYesNo
6.0Manage Event Master ListsYesNo
11.0Create, Edit, and Copy ResourcesYesNo
14.0Create Publisher FeedsYesYes
27.1Remove Own LocksYesYes

Academic Options:Publisher AdministratorPublisher User
1.0Search for Availability by Meeting PatternYesYes
2.0View Utilization Statistics on Availability GridsYesNo

Tools Access:Publisher AdministratorPublisher User
2.0Access to ReportsYesYes