Building a Publisher Functional Security Group

These articles have been prepared for schools using 25Live and Publisher.

Depending on which security framework you select, your next step in the process is creating one or two functional security groups in the 25Live Administration Utility.  

The Two Publisher Users Approach

The two user approach requires that you build two functional security groups for 25Live publishing purposes:

  1. a Publisher Administrator security group, and
  2. a Publisher User security group.

The user (or users) placed into the Publisher Administrator functional security group are responsible for creating the event searches that eventually become published event feeds. This security group has access to all events and locations including the ability to edit event names, event titles, and event descriptions.  Members of the Publisher Administrator security group might be key event schedulers, University Relations staff, Public Information Officers, and/or a Functional Administrator.  

The Publisher User functional security group has only one member, a generic 25Live Publisher account.  This user will obtain "shared searches" from users in the Publisher Administrator security group.  Under the two user approach, the Publisher User serves as a consumer of events and does not have the ability to create events or edit events.  The primary purpose of this account is to send event searches as published feeds to 25Live Publisher.

Two Publisher User Functional Security Group Settings

Suggested Group Administration settings for the Two Publisher Users Approach are included below.

(Alternatively, settings are also laid out on the following spreadsheet: Default Publisher User Security Settings - Groups

 

Functional Security Settings

Please note: Higher Group Administration permissions often rely on lower permissions, so when configuring groups you will be prompted accordingly. For example, if you try to set Basic: 8.1 Cancel Task Requests to Yes the Group Administration will prompt you to also set Basic: 8.0 View Tasks List to Yes.



Basic Options:Publisher AdministratorPublisher User
1.0Create EventsYesYes
2.1Manage Event Relationships and BindingYesNo
2.2Inline Editing on Event DetailsYesYes
2.3Share Locations with other EventsYesNo
2.5Change Event StateYesNo
2.6Override Location BlackoutsYesNo
2.7Override "Blocked by" RelationshipsYesNo
2.8Override Location Open/Close HoursYesNo
4.1Edit Pricing on EventsYesNo
5.0View Description, Comments and Confirmation TextYesYes
6.0View Event Internal NotesYesYes
7.0View ContactsYesYes
8.1Cancel Task RequestsYesNo
8.2Create To Do'sYesYes
9.0View Organization Accounting CodesYesNo
10.0View Organization CommentsYesNo
11.0View Organization RatingsYesYes
12.1View and Use Email TemplatesYesYes
13.0View All Event Master Definitions (Not Just Abridged List)YesYes
14.1Advanced Location Search and Manage Personal SearchesYesYes
15.0View All Location Master Definitions (Not Just Abridged List)YesYes
16.1Advanced Resource Search and Manage Personal SearchesYesYes
17.0View All Resource Master Definitions (Not Just Abridged List)YesYes
18.1Advanced Organization Search and Manage Personal SearchesYesYes
19.0View All Organization Master Definitions (Not Just Abridged List)YesYes
20.0Change 25Live PasswordYesNo
21.0View All Contact Master Definitions (Not Just Abridged List)YesYes

Administrative Options:Publisher AdministratorPublisher User
2.0Share Searches by GroupsYesYes
5.2Manage Event Type HierarchyYesNo
6.0Manage Event Master ListsYesNo
11.0Create, Edit, and Copy ResourcesYesNo
14.0Create Publisher FeedsYesYes
27.1Remove Own LocksYesYes

Academic Options:Publisher AdministratorPublisher User
1.0Search for Availability by Meeting PatternYesYes
2.0View Utilization Statistics on Availability GridsYesNo

Tools Access:Publisher AdministratorPublisher User
2.0Access to ReportsYesYes

The Single Publisher User Approach

The single-user approach requires that you build only one functional security group for 25Live Publishing purposes, a Publisher User group. This group is populated by a generic 25Live Publisher account. The Publisher User has access to events including the ability to edit event names, event titles, and event descriptions.  This user is also responsible for creating the event searches and publishing the event feeds.  Members of the Publisher User account might be key event schedulers, University Relations staff, Public Information Officers, a Functional Administrator, or a Webmaster/Web Developer. Depending on the campus and your policies and procedures the Publisher User will possibly style published calendars by coordinating work with the Webmaster, or a web developer.


Single Publisher User Functional Security Group Settings

Suggested functional security group settings for the Single Publisher User Approach for campuses that are setting functional security with the Groups tool are included in the attached spreadsheet, Default Publisher User Security Settings - Groups (This spreadsheet is best viewed after download).

Suggested functional security group settings for the Single Publisher User Approach is included in the attached spreadsheet, Default Single Publisher Security Settings (this spreadsheet is best viewed after download).

Creating a Functional Security Group with the Groups Tool in 25Live Pro

To create a new functional security group for a Publisher Administrator or Publisher User:

  1. Open 25Live.
  2. Go to the More menu and select Go to Tool > Group Administration
  3. In Group Administration, there is no option to completely create an entirely new security group.  All security groups are created by copying an existing security group.  For your foundational security group, locate your Public Search User security group and copy  This group should have view access to all of the database objects in 25Live Pro.  If you are using the two-user approach, you'll need to augment the object security and assignment policy settings for your administrative user.  The Publisher User will mostly be fine but may have to have some object security augmentations as well.
    Selecting a Security Group to Copy in Group Administration
  4. Rename the copied security group and select the option to copy the group and go to Configure Security Group.
    Group Administration - Configure Security Group
  5. Use the Default Publisher User Security Settings - Groups to set up either the two Publisher security groups or the single Publisher security group and then save your settings.
  6. Add the appropriate users to the single or the dual security groups by using the Configure > Members command.

You will need to test your new users to make sure each has the appropriate rights for how you want your Publisher User or Publisher Administrator and User to function. 

PREVIOUSLY: Selecting a Security Framework for Your Publisher Environment
UP NEXT: Building a Generic Publisher User Account