Advanced Searching for Events, Locations, Organizations, Resources, and Tasks

Looking to make a Quick Search?

Learn how to use quick searches here: Quick Searching for Events, Locations, Organizations, Resources, and Contacts

Using Advanced Search Options

Security Note

To enable searching for your users' security groups, look for the following optional permissions in Series25 Group Administration:

In the "Basic Options" tab:

  • 8.0 View Tasks List
  • 14.0 Basic Location Searching
  • 14.1 Advanced Location Search
  • 16.0 Basic Resource Searching
  • 16.1 Advanced Resource Search
  • 18.0 Basic Organization Searching
  • 18.1 Advanced Organization Search

In the "Administrative Options" tab:

  • 12.0 Create, Edit, and Copy Contacts

When searching for events, locations, organizations, resources, and tasks, you can add more filters and options to narrow your search. Note: Because searching for contacts is simpler than searching for other objects, the Contacts search only utilizes the simple keyword search.

Just as you did for simple, keyword searches, navigate to the Search section by using the Go to Search link in the top navigation bar on every page of 25Live. There is also a Search link in the More menu in the top navigation.

1. Switch to the Advanced Search Section

Use the Advanced search toggle to reveal the advanced search area.

Animation: Use the toggle to switch to Advanced Search mode.Animation: Use the toggle to switch to Advanced Search mode.

2. Add Search Criteria

The Add Criterion button shows a drop-down menu with the items available to build your search. Add as many criteria as needed.

Tip: Is, Contains, Starts With, & Ends With

When using some search fields, such as an event name, you can choose from Is, Contains, Starts With, & Ends With operator values to return more specific results. When making an event name search, Is will return exact matches, where the other values will check for event names that start with your entry, end with your entry, or contains your entry. 

For example, searching for "men" using the Starts With operator will return event names such as "Men's Basketball," but using Contains when using the search term "men" will also return "Women's Basketball."

Advanced search using a contains operatorImage: A Contains operator can be used when searching to widen the number of results returned.

Be careful when using operators other than Is, because you could return many more results than are useful for you to go through.

Excluding Searches From Results

Choose Add Criteria > Events > Event Exclude to not display some search results.Image: Choose Event Exclude (Via Search) under the Events dropdown to exclude results that are included in an existing search.

When creating an advanced search for events, you can exclude some events from the results via saved searches.

Navigate to the Events criteria category, and choose Event Exclude (Via Search).

To exclude the results from more than one search, use the Add Criterion button again to add another search.

Image: Adding more than one search to exclude from results.Image: Adding multiple searches to exclude from search results.

Searching for Custom Attributes

When searching for custom attributes in 25Live, search options differ by attribute type.


  • Is True
  • Is False
  • Exists
  • Not Exists

Images and Large Text

  • Exists
  • Not Exists


  • Contact
  • Location
  • Resource
  • Equals
  • Exists
  • Not Exists

File Reference

  • String
  • Equals
  • Starts With
  • Contains
  • Exists
  • Not Exists


  • Time
  • Date Time
  • Equals
  • Earlier
  • Later
  • Exists
  • Not Exists


  • Float
  • Duration
  • Equals
  • Less Than
  • Greater Than
  • Contains
  • Exists
  • Not Exists

All Other

  • Equals

Filtering Searches Using System Tags

With permission, any user can filter by tags anywhere that they might use categories, such as searching for locations, organizations, events, and resources.

Image: You can Filter by Tags when Advanced searching for objects and adding criteria.

If you add Categories as a criteria item, you can open the Filter By Tags dropdown to check categories and narrow your results.

Using Relative Create Dates in Event Searches

Using relative dates in advanced searchImage: Using relative date controls when searching for an event by the Create Date.

When performing an advanced search for events, 25Live allows you to search both for a Specific Date or for relative dates using the Today +/- field to set how many days from the current date you would like to include in your search criteria. You may also add a time.

After completing these fields, you may continue to further narrow your search using the Add Criterion button.

3. Complete Options for Each Criterion

Check and complete any fields for operators, relationships, or other details in each criterion block you add.

Example criterion blockImage: Most criterion blocks have options to complete.

Tip: Search by Preferred Locations
Adding Preferred Location criteriaImage: You can search for more than one preferred location.

One of the many criteria that can be added to searches includes the ability to search by location preference, which returns events that have a space preference registered for any of the locations in the search.

4. Optionally Use Operators to Add More Criteria

There are operators between each criterion block. You can adjust each to indicate whether the relationship between each item should be “and” or “or.”

Operators between search criteria blocksImage: You can adjust the relationship between each block with operators.

Tip: Don't Add Too Many Criteria

Selecting too many criteria may yield too few results to find what you’re looking for. It’s best to initially select fewer, then add more as needed.

5. Run the Search

Use the Search button to view search results.

To clear your advanced search, use the X symbol  to remove criteria, or use the Reset link.

The Save As link will save your search. See Saving Searches.

For more on what you can do with the results of your search, see Working with Search Results.

Tip: Viewing SeriesSQL Syntax of Advanced Search

You can quickly see what the SeriesSQL (the internal search language of 25Live) syntax of your Advanced search is by toggling back to Quick Search.

Animation: Example of viewing SeriesSQL syntax.Animation: Example of viewing SeriesSQL syntax.