There are two methods you can use to move users between security groups. They both end up with the same results, but each one is more efficient in different circumstances:
- All the users are part of the same security group, and you want to move them to various other groups
- All the users are members of several different groups, and you want to move them into the same group
Additionally, you can create a brand new user for an existing security group.
Move Users From a Group
- On the Group Administration home page, select the group the users are currently in.
- Click Configure > Members.
- Use checkboxes to select all the users you wish to move to another group.
- Click Actions > Edit User Group.
- Search for the name of the group you wish to move the users into.
- Click Save. The users will be moved immediately.
- Repeat steps 3-6 to move additional users into any number of new security groups.
Move Users Into a Group
- On the Group Administration home page, select the group you wish to move users into.
- Click Configure > Members.
- Use the contact search box to look for a person to add to the group. If the contact already has a username, it will appear in parentheses.Image: Add Contact search box.
- Click Add to add the selected contact to the group. Repeat to add as many users as you like.
- The added contacts will appear in a separate table above the members of the group who were already there.Image: Newly added users.
- If any of the new members do not already have a username and password then you will be prompted to add one. Click the Username link for that contact to set their username and password.
- Click Save Added Users to Group to confirm adding the new members.
Create a New User
- On the Group Administration home page, select the group where the new user will go.
- Click Configure > Members.
- Click the Create New User button.
- Add contact details for the new user. Minimum details include:
- Last name
- Work email address
- Username
- Password (if you use single sign-on, you can enter a dummy password here)
- Password confirmation
Image: Defining a new 25Live user.
5. Optionally use the Add To Organizations button to include the new contact in an existing organization.
6. Click Save User.
7. Repeat steps 4-5 for additional users.
8. Click Cancel when finished.
Tip
If you have many users you wish to add at once, consider importing them with a spreadsheet using the Data Import Tool.