Adding and Managing Images

25Live allows you to add images to a central library for events, locations, and resources. You can view the list, add images, copy image links, and edit the image in the Master Definitions section of the System Settings area. 


How To Access Master Definitions

Security Note

To access Master Definitions System Settings views, your 25Live user must have security permissions set in Series25 Group Administration for each of the types that you wish to access, including:

  • Events: Admin: 6.0 Manage Event Master Lists
  • Event Requirement Notification Policy: Admin: 7.0 Set Event Notification Policy
  • Event Types: Admin: 5.2 Manage Event Type Hierarchy
  • Locations: Admin: 10.2 Manage Location Master Lists
  • Resources: Admin: 11.2 Manage Resource Master Lists
  • Organizations: Admin: 13.4 Manage Organization Master Lists
  • Organization Ratings: Admin 13.6 Edit Organization Ratings
  • Organization Partition Preferences: Admin: 13.8 Edit Organization Location Preferences
  • Contacts: Admin: 12.1 Create and View all active and inactive Contact Master Lists

Additionally, users will need the following permission configured in Group Administration to upload images in 25Live: Admin: 9.0 Upload Images.

If you would like any of the described settings changed for your user, contact your 25Live administrator. 

1. Go to the System Settings View

More menu in the top navigation barImage: The More menu in the top navigation bar has a link to the System Settings view.

After logging into 25Live Pro as a user with appropriate permissions, open the More menu in the top navigation bar.

System settings is located under the More menuImage: The System Settings link is in the More menu.

2. Tap or Click the Master Definitions Link

Use the menu link to go to the System Settings view, then view the Master Definitions section.

Location of Master Definitions sectionImage: Use the System Settings > Master Definitions link to access the section.

See Working With Master Definitions for details on general navigation within the Master Definitions section and actions available to all types.

Viewing the Images List

1. Go to the Images Subsection

Link to the Images subsectionImage: Find the Images subsection. 

  • Use the dropdown to filter by Image Type
  • Use the Filter By Image Name field to limit the results displayed.
  • When all columns are selected, the image list will show:
    • The Name of the image
    • The image Type
    • The images Description
    • Options to View an image preview or Copy Link for the image URL
    • An Edit button
    • A Delete button

2. The View Button Will Display the Image

Using the View buttonImage: Use the View button to see the image.

Use the View button to see the image preview.

3. Use Copy Link if You Need the Image URL

Copy LinkImage: Use the Copy Link option to get the image URL.

If you need the URL of the image to reference it in something like the 25Live Publisher, tap or click on Copy Link.

Adding and Managing Images in Master Definitions

Add and manage your “library” of location and resource photographs and diagrams that can be associated with locations and resources.

1. Go to the Images Subsection

Go to System Settings > Master Definitions > Images through the 25Live More menu.

Images subsectionImage: The Images master definitions are at the bottom of the list.

2. Create a New Image or Edit Existing

Select Create New to add an image OR select Edit to update an existing image.

Image: Select the Create New or Edit button to make changes to your image library.

3. Complete the Information Fields

Whether adding or editing an image, you will need to complete the fields in the Images view:

New image fieldsImage: New Image fields.

  • Enter a Name
  • Select Photograph OR Diagram from the Type dropdown
  • Enter a Description of your image (Optional)
  • Browse for your image using the Upload button
    • Maximum image size allowed is 5MB. See below for supported image formats.
    • PNG images are encouraged for best consistency. 

4. Save your Changes

Use the Save button to complete adding your image.

Adding an Image From the Location Details

1. Go to a Location

Navigate to a location in 25Live, by tapping or clicking its link in a view or searching.

2. Go to the Details View For Editing

Go to the Details tab and make sure Edit Mode is On

3. Add in the Layout Details Section

Under Layout Details, select:

  • Layout Image: Edit 
    OR
  • Layout Diagram: Edit

4. Option A: Add an Existing Image

Toggle to Select to choose an existing image.

Use the Filter By Title and Filter By Type fields to filter your list (optional).

Image: Toggle to Select and use the Filter By Title and Filter By Type search boxes to find specific images from your library.

5. Option B: Or Upload an Image

Set the toggle to Upload to add an image to your library.

Image: Toggle to Upload to add a new image to your library.

Fill out the fields:

  • Enter an Image Name
  • Enter an Image Description (Optional)
  • Select Photograph OR Diagram from the Image Type dropdown
  • Browse for your image using the Upload a File button

6. Finish Adding Your Image

Use the Select or Upload button to save your image. The X icon in the upper right will cancel the image add.

Adding an Image From the Resource Details

1. Go to a Resource

Navigate to a location in 25Live, by tapping or clicking its link in a view or searching.

2. Go to the Details View For Editing

Go to the Details tab and make sure Edit Mode is On.

3. Add the Resource Attribute Custom Attribute

Image: Add the Resource Image custom attribute.

In the Attributes section, use the Add a Custom Attribute button to add the Resource Image custom attribute. If this attribute is not available, see your event attribute master definitions.

4. Edit the Attribute to Add Image

Use the Edit link to bring up the Image Upload view.

Choose whether to Select an existing image or Upload a new image.

5. Option A: Add an Existing Image

Toggle to Select to choose an existing image.

Image: Toggle to Select and use the Filter By Title and Filter By Type search boxes to find specific images from your library.

Use the Filter By Title and Filter By Type fields to filter your list (optional).

6. Option B: Or Upload an Image

Set the toggle to Upload to add an image to your library.

Image: Toggle to Upload to add a new image to your library.

Fill out the fields:

  • Enter an Image Name
  • Enter an Image Description (Optional)
  • Select Photograph OR Diagram from the Image Type dropdown
  • Browse for your image using the Upload a file button

7. Finish Adding Your Image

Use the Select or Upload button to save your image. The X icon in the upper right will cancel the image add.

Deleting an Image

  • Go to System SettingsMaster DefinitionsImages through the 25Live More menu.
  • Make sure the Delete column is visible. If not, you'll need to select Choose Columns and tick the Delete checkbox.
    Add the Delete column by clicking the Choose Columns button and checking the box.
    Image: Add the Delete column by clicking the Choose Columns button and checking the box.
  • Select Delete in the appropriate image row. 
    • Warning: The image will be removed immediately with no confirmation message.

Supported Image Formats

Tip: PNG Images Provide Consistency 

Images in PNG format are encouraged for the best display consistency. 

25Live officially supports the following image formats for upload:

Ext

Description

GIF
Graphics Interchange Format
JPG
JPEG / Compressed Image Format
JPEG
Compressed Image Format
PNG
Portable Network Graphics