Working With Master Definitions In 25Live Pro

25Live Pro allows you to view, add, and edit master definition items in the System Settings area, including:

Some master definition data types created in 25Live Pro may also need to be associated with other objects or event types in event type master definitions

How To Access Master Definitions

Security Note

To access Master Definitions System Settings views, your 25Live user must have security permissions set in Series25 Group Administration for each of the types that you wish to access, including:

  • Events: Admin: 6.0 Manage Event Master Definitions
  • Event Requirement Notification Policy: Admin: 7.0 Set Event Notification Policy
  • Event Types: Admin: 5.2 Manage Event Type Hierarchy
  • Locations: Admin: 10.2 Manage Location Master Definitions
  • Resources: Admin: 11.2 Manage Resource Master Definitions
  • Organizations: Admin: 13.4 Manage Organization Master Definitions
  • Organization Ratings: Admin: 13.6 Edit Organization Ratings
  • Organization Partition Preferences: Admin: 13.8 Edit Organization Location Preferences
  • Contacts: Admin: 12.1 Manage Contact Master Definitions

If you would like any of the described settings changed for your user, contact your 25Live administrator.

1. Go to the System Settings View

More menu in the top navigation barImage: The More menu in the top navigation bar has a link to the System Settings view.

After logging into 25Live Pro as a user with appropriate permissions, open the More menu in the top navigation bar.

System settings is located under the More menuImage: The System Settings link is in the More menu.

2. Tap or Click the Master Definitions Link

Use the menu link to go to the System Settings view, then view the Master Definitions section.

Location of Master Definitions sectionImage: Use the System Settings > Master Definitions link to access the section.

Viewing Master Definition Sections

Each master definition type is listed along the left side. Using the link on the title of each will open its section, and, in many cases, expand further submenu options.

Menus and submenusImage: The master definition types are organized in the left side menu with submenus below some sections.

Each section lists the ID number (useful for referencing system variable that may have been renamed in your instance), name, active status, link to view its usage, and button to delete the item. Some sections will also show columns and controls that apply only to that type.

Adding Master Definition Items

Each master definition type view has a Create New button available to add a new item. After clicking or tapping on the button, a new row will appear for the new item at the top of the list. Use the edit icon to rename the new item. 

Use the Create New button to add an item then rename it.Animation: Use the Create New button to add an item then rename it.

You can then manually reorder the item, change its active status, or perform any other editing actions.

Editing Master Definition Items

In addition to the Master Definition items you can create, 25Live includes a number of system-supplied master definition items. These items can’t be edited or deleted, but can be deactivated.

Actions in master definition list viewsImage: Many actions are common across all master definition sections. See individual master definition type help topics for additional action options.

Master definition type sections have a few actions common to all types, including the ability to:

  • Filter the list of items by name
  • Manually reorder items
  • Edit the Name of the item
  • Check or uncheck the Active status
  • View the Usage of the item in events, searches, etc.
  • Delete the item (if it is not being used)
  • Force Delete the item (even if it's being used) and remove all references (available only to Administrators in the (-1) security group)
  • Use the Create New button to add a new item
Use Caution With Force Delete

The option to "force delete" a master definition item should be taken with care. Be advised that some searches may no longer function as expected until you edit them to remove references.

Tip: Manually Reordering Master Definition Items
Drag the row to manually set the display order.
Animation: Drag the row to manually set the display order.

The default display order for master definition items is to show them in alphabetical order. You can manually reorder the lists (which may affect the order item types, such as custom attributes, will display on the Event Form) by clicking on the row, dragging up or down, then dropping the item between rows. Use the Save Sort button to save the order.

Note: If you previously depended on the application to automatically sort required custom attributes to the top of the section in the Event Form, you must now manually set the order.

Hiding Master Definition Items

Abridged checkboxesImage: Some types have an Abridged checkbox available to hide master definition items.

Many types of Master Definitions feature the ability to add or remove items from "abridged lists." Use these lists to hide items from users with limited permissions. Look for the Abridged column when available.

For permissions, see Permissions in Series25 Group Administration.